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6 guest loyalty strategies for your holiday rental business

In the dynamic landscape of chalet rentals, fostering guest loyalty is a key objective for property owners and managers alike. And focusing on guest loyalty isn’t just about getting customers to return. It’s a way of ensuring guests have unforgettable experiences that really matter to them.

In this article, we delve into the pragmatic aspects of guest loyalty within holiday rentals. By examining how to build lasting connections with guests, we aim to share the strategies and principles that underpin successful guest loyalty initiatives.

Read on to discover 6 guest loyalty strategies for your holiday rental business…


Understanding guest loyalty

Guest loyalty refers to the consistent commitment from holidaymakers towards a particular chalet business. It signifies their willingness to repeatedly choose and recommend the same chalet for their accommodation needs. And for chalet owners, guest loyalty is a vital asset. Not only does it result in a steady revenue stream from returning guests but it’s also a testament to the quality of your service and accommodation.

The significance of guest loyalty for chalet businesses is multifaceted. Firstly, loyal guests tend to contribute a significant portion of a chalet’s revenue. A study by Frederick Reichheld of Bain & Company (the inventor of the net promoter score) found that increasing customer retention rates by just 5% can lead to a profit increase ranging from 25% to 95%. Additionally, loyal guests are also more likely to spend more on extra services and amenities during their stays, further boosting your revenue.

It’s important to note that guest satisfaction is a key driver of guest loyalty. Satisfied guests are more likely to share positive reviews and recommendations, thereby influencing potential new guests. In fact, according to Nielsen, 92% of consumers trust recommendations from friends and family over other forms of advertising.

Two men shaking hands
Guest loyalty not only enhances your brand image but also boosts your revenue – photo by Erika Fletcher on Unsplash

Key strategies to enhance guest loyalty

1. Exceptional customer service

Exceptional customer service goes beyond standard interactions. Owners and managers who prioritise prompt responses to enquiries, attentive assistance during stays, and swift resolution of any issues create a positive and lasting impression.

Conversely, it’s clear that negative experiences can have an equally, if not more significant impact. In fact, according to a PwC survey, 32% of customers would stop doing business with a company they loved after just one bad experience.

2. Personalised experiences

Personalised communication, thoughtful recommendations, and tailored offers also play a pivotal role in elevating the guest experience within your rental property. These elements enhance guest satisfaction, nurture a sense of connection and create loyalty, setting your business apart from the competition.

Importance of personalisation

  1. Creating a connection: Personalised communication makes guests feel valued and understood, creating a stronger emotional connection to you and your business.
  2. Enhancing satisfaction: Tailored recommendations and offers cater to guests’ preferences, increasing their likelihood of engaging in extra services you offer.
  3. Building loyalty: Guests who feel their preferences are acknowledged are more likely to become repeat customers and advocates of your business.

Practical steps for implementation

  • Personalised pre-arrival communication: Send guests a pre-arrival email or message that includes relevant information about their stay, such as check-in details and directions. You can tailor this communication based on whether they’re families, couples, or adventurers.
  • Local recommendations: Provide a list of local recommendations for nearby restaurants, hidden gems, and must-visit spots. Highlight activities that align with guests’ interests, whether it’s hiking, cultural experiences, or relaxation.
  • Create a welcome booklet: Create a comprehensive welcome booklet that introduces the chalet, and offers insights into local attractions, dining options, and activities. Include personal touches, like a handwritten note from the property manager, to establish a warm rapport.
  • Offer a welcome basket: One thing we always recommend owners provide is a guest welcome basket. It’s one of the best ways to get the holiday off to a good start, and from experience, the more personal the gift, the better. Ideas could include local produce such as wine, cheese and sweet treats, handmade gifts or even vouchers for activities.
  • Customised offers: Send special offers or discounts based on guests’ preferences, previous stays, or upcoming celebrations. For instance, you could offer a discount on local spa treatments if a loyal guest has shown interest in wellness activities.
  • Post-stay follow-up: Send a personalised follow-up email after the guest’s stay to thank them for choosing your chalet. Ask for feedback on their experience and enquire about any specific preferences they may have for their next stay.
  • Social media engagement: Engage with guests on social media platforms, sharing local insights, travel tips, and updates about the chalet. Respond to their comments and messages promptly.
  • Loyalty program: Implement a loyalty program that rewards repeat guests with exclusive perks, discounts, or early access to promotions.

The combination of personalised communication, thoughtful recommendations, and customised offers lays the foundation for a strong and lasting relationship between you and your guests.

A hamper of food
Offering a welcome basket is a great way to create a personalised experience – photo by Dmitry Mashkin

3. Ensure the property is spotless

With the threat of COVID-19 still present, guests are more cautious and concerned about cleanliness and hygiene than ever before.

By providing a clean and sanitised space, you not only ensure the safety of your guests but also gain their trust and loyalty. A spotless property creates a good impression and increases the chances of guests leaving positive reviews, which in turn helps to attract more business, so keep it clean!

A person kneels down cleaning a floor
Spotless cleaning is a must – photo by Karolina Grabowska

4. Foster genuine and lasting connections

The power of authentic interactions between the property manager and guests cannot be overstated. These interactions form the bedrock of guest loyalty and elevate a simple stay into an unforgettable experience.

When team members engage with guests in a sincere and personal manner, it goes beyond mere hospitality – it creates a genuine connection. Taking the time to learn guests’ names, understand their preferences, and engage in meaningful conversations contributes to an environment where guests feel seen, heard, and valued.

Benefits of Creating Emotional Connections

  • Lasting memories: Genuine interactions imprint positive memories that guests carry with them long after their stay. Such memories often lead to return visits and enthusiastic recommendations to friends and family.
  • Loyalty and repeat business: Emotional connections encourage a sense of loyalty. Guests are more likely to choose a chalet where they feel emotionally attached over competitors offering similar amenities.
  • Positive reviews and reputation: Guests who feel emotionally connected are more inclined to leave glowing reviews and share their experiences on social media, enhancing the chalet’s online reputation.
  • Upselling opportunities: When guests perceive staff as friends rather than just service providers, they become more open to upselling suggestions for additional services or experiences.

Creating memorable experiences

  • Personalised greetings: Greet guests by name and enquire about their well-being. This simple gesture immediately establishes a warm connection.
  • Engage in conversations: Engage in meaningful conversations, learning about guests’ interests, travel stories, and expectations.
  • Add little touches: Plan surprises or small touches that align with guests’ preferences. For example, leaving a favourite snack in their room or arranging a personalised tour of local attractions.
  • Fulfil special requests: Go the extra mile to accommodate special requests, showing guests that their comfort and happiness are a priority.
  • Capture feedback: Encourage staff to actively seek feedback during interactions, showing guests that their opinions are valued and can lead to improvements.

Fostering authentic connections is more than a service – it’s a real opportunity to create lasting bonds. These connections not only lead to loyal guests but also contribute to a positive brand image that resonates with prospective holidaymakers.

A happy couple stand outside a ski chalet
Memorable experiences help to create loyal guests – photo by Karsten Winegeart

5. Collect and respond to feedback

Guest feedback provides invaluable insights into what works and what can be improved within your offering. Therefore, guest feedback isn’t just a way to measure satisfaction – it’s a roadmap for growth.

Collecting guest feedback

Even when guests have enjoyed their stay, you can’t assume they will spontaneously volunteer their feedback. To build a bank of reviews, you have to ask for them. With some guests, that could be as simple as a small prompt, however with others, it will require more effort.

By concentrating on the number of reviews, how and when they are written, you will improve your chances.

At OVO Network, we automatically send a form to holidaymakers after their stay and take care of collecting the reviews. Owners and managers can encourage guests to complete the form verbally or by sending them an email after their holiday. Both approaches can be effective, but tailored follow-up emails are the best way to successfully collect customer reviews.

Top tips for collecting guest reviews
  • Make it personal by including their name, an anecdote from their stay or a reminder of one of the conversations you had.
  • Guide them with tailored questions such as when they stayed, if the property lived up to expectations and what could be improved.
  • Make the process easier by directly sharing the form with them, as opposed to telling them where they can find it.
Tips for turning feedback into action
  • Prioritise actionable insights: Focus on feedback that provides clear and actionable suggestions. Addressing specific concerns can lead to meaningful improvements.
  • Open communication: Engage with guests who provide feedback, thanking them for their insights and outlining the steps being taken to address their concerns.
  • Adaptive strategies: Implement adaptive strategies based on recurring feedback. For instance, if multiple guests request better Wi-Fi, invest in improving the network.
  • Celebrate positive changes: Once improvements are implemented, communicate with guests to showcase the changes and thank them for their contributions.
Incorporating guest feedback
  • Team communication: Share guest feedback with your team to ensure everyone is aligned in addressing concerns and delivering an improved experience.
  • Continuous learning: Use guest feedback to identify areas where staff training or processes can be refined.
  • Innovative enhancements: Look beyond fixing issues and consider innovative ideas sparked by guest suggestions to enhance the overall guest experience.

By valuing guest opinions, you demonstrate your commitment to excellence and foster an environment where guests feel heard and valued.

6. Consistency is Key

Maintaining a consistent level of quality and service standards is key to the success of your chalet rental. Consistency breeds trust, and it’s the cornerstone upon which exceptional guest experiences and enduring loyalty are built.

Quality control measures

  • Regular audits: Conduct regular reviews of facilities, cleanliness, and maintenance to identify any issues and promptly rectify them.
  • Guest feedback analysis: Analyse guest reviews to pinpoint recurring issues or praise, enabling you to fine-tune your service.

Team training

  • Standard operating procedures: Develop clear and comprehensive standard operating procedures for all aspects of guest service, from check-in to housekeeping.
  • Continuous learning: Invest in staff training that emphasises the importance of consistency, from adhering to brand values to addressing guest preferences.
Correlation between consistency and guest loyalty

When it comes to retaining loyal guests, consistency is key. If your service was impeccable throughout their initial stay, then you need to ensure you maintain or exceed those standards going forward.

Furthermore, aside from boosting your reputation, acquiring loyal guests also saves you money in the long run. According to Business.com, acquiring new customers costs 5 to 10 times more than selling to a current customer. Additionally, current customers spend 67% more on average than those who are new to your business.

This underlines the financial impact of maintaining consistent quality and service – an investment that pays dividends in the form of long-term guests.

Personalisation within consistency

Consistency, however, doesn’t mean monotony; it can coexist with personalisation. While maintaining consistent services, you should harness technology to store guest preferences and history. This enables you and your team to provide tailored experiences.

A woman smiles at another woman
Happy guests become loyal guests – photo by Ave Calvar

Summary

A loyal clientele not only helps boost your revenue but also serves as brand advocates, attracting new guests through positive word-of-mouth.

To recap:

  1. Provide exceptional customer services
  2. Provide personalised experiences
  3. Ensure the property is spotless
  4. Foster genuine and lasting connections
  5. Collect and respond to feedback
  6. Be consistent

By combining these six strategies, you can solidify your position and create a devoted customer base, driving long-term success.


At OVO Network, we support owners in all aspects of their business, helping them build strong relationships with loyal guests. From guest communication to marketing, revenue/booking management, photography and more – our experts can help turn your chalet business into a success.

Interested in learning more about our solution? Head over to our website to discover more or arrange a call with one of our experts today.

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About Author

Hi, I’m Amy. I am a Copywriter and Editor for OVO Network. I have lived between the French Alps and UK and love to share my knowledge of the area with readers!

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